- Ph.D. Degree General Requirements
- Ph.D. Supervision
- Ph.D. Course and GPA Requirement
- Seminar Requirement for Ph.D. Students
- Ph.D. Qualifying Examination
- Admission to Candidacy
- Ph.D. Students Earning a Master’s Degree
- Performance Evaluation and Termination of Ph.D. Students
- Communication Skills
- Ph.D. Final Examination
- Checklist for Ph.D. Degree
- Ph.D. Minor
Ph.D. Degree General Requirements
To earn a Ph.D. degree, a student must satisfy a minimum of 90 graduate-level credits beyond the bachelor’s degree. Up to 30 credits from a prior master’s degree in Computer Science or Computer Engineering taken either at the University of Florida or from another accredited institution may be transferred and counted towards the Ph.D. degree. Students must apply for the credit transfer during their first term of enrollment. Approval by the graduate school is necessary for the credit transfer. Beyond the first 30 credits counted toward the Ph.D. degree, students must complete at least 30 credits at the University of Florida campus. Additionally, students must satisfy the following requirements before earning the degree:
- Satisfy the CISE graduate-level course and GPA requirements.
- Pass the written and oral qualifying examinations.
- Pass the admission to candidacy examination (defend a dissertation proposal).
- Satisfy the minimum number of seminar credits.
- Serve as a Teaching TA for at least one semester.
- Write and successfully defend a Ph.D. dissertation.
Every entering Ph.D. graduate student must attend the New Graduate Student Orientation, usually given right before or at the beginning of Fall and Spring semesters.
The student must form a supervisory committee no later than the end of the second semester of enrollment. The supervisory committee consists of at least five Graduate Faculty members. The chairperson of this committee must be a Graduate Faculty member in CISE. At least three members of the committee must be from CISE and at least one from outside CISE as an external member.
An annual evaluation of the research progress/potential of each Ph.D. student will be performed by the Graduate Affairs Committee in conjunction with the chair of the student’s supervisory committee. This evaluation will be done at the end of the Spring semester. Copies of this evaluation and of the student comments are placed in the student’s academic file. The student and the supervisory committee chair receives notice after the student has been in the CISE graduate program for 5 years without advancing to candidacy. Proper actions and close monitoring will take place afterward to ensure that the students are making progress towards the Ph. D. degree.
Ph.D. Course and GPA Requirement
To successfully complete a Ph.D. degree, students must satisfy the following course and GPA requirements.
Core course requirement: Students who have completed a master’s degree in Computer Science or Computer Engineering from another university may petition to have courses which had been taken for their prior Master’s degree count towards the Ph.D. core course requirement. Such petitions will be accepted only after the Graduate Affairs Committee has determined that the outside course is similar in rigor and in scope to the equivalent course offered by the CISE Department (see “Establishing Equivalencies for Core Courses” below).
Computer Systems: Select 2 from the following 4 courses
Theory: Select 2 from the following 3 courses
Other course requirements:
- For students without a prior master’s degree in Computer Science or Computer Engineering:
- 24 credits of CISE graduate-level courses, exclude CIS 6905, 6910, 6940, 7979, 7980; CIS 6971 or 6935 may account for 3 credits for thesis-option CISE master’s.
- A minimum of 3 credits of CIS 7980 Research for Doctoral Dissertation.
- Other graduate-level courses including any research credits are at the discretion of the student and the students’ supervisory committee chair.
- For students with a prior master’s degree in Computer Science or Computer Engineering:
- 6 credits of CISE graduate-level courses, exclude 6910, 6940, 7979, 7980; CIS 6971 may account for 3 credits for thesis-option CISE master’s. Note that the required CISE graduate-level credits increase accordingly to compensate any waived core course credits.
- A minimum of 3 credits of CIS 7980 Research for Doctoral Dissertation.
- Other graduate-level courses including any research credits are at the discretion of the student and the student’s supervisory committee chair.
According to the Graduate School rule, students must maintain a 3.0 overall GPA, as well as a cumulative 3.0 GPA for all courses taken from CISE. In addition, the CISE core course requirements are such that each student can have at most one core course with a grade below “B” (“B-“, “C+”, or “C”).
Ph.D. students are expected to maintain a 3.4 GPA to be considered in “good standing”.
Establishing Equivalencies for Core Courses
If you believe that you have taken a course, including undergraduate coursework, that is equivalent to a graduate-level core course in our department, you will need to:
- Obtain a copy of your complete final transcript from your prior institution.
- Prepare a copy of the course syllabus and catalog description of the equivalent course as well as any supporting material such as exams, projects, and homework.
- Bring these items and a completed Equivalency Form to the instructor who teaches the core course for an equivalency decision.
- Return the completed Equivalency Form to Student Services in E405 CSE.
Any core course that is waived will count toward the three core courses required to take the qualifying exam and will be counted as a neutral grade toward the required 3.4 core GPA for taking the Ph.D. qualifying exam.
NOTE: The equivalency process differs from the process of either transferring your degree or transferring credits toward your degree. The transfer of credit process may be initiated with the grad advisor after the third week of classes.
Seminar Requirement for Ph.D. Students
Full-time, on-campus Ph.D. students must successfully complete 3 credits of CIS 6935 (Graduate Seminar) before graduation. The course awards one credit on an S/U basis and may be taken only once each semester. Off-campus Ph.D. students through distance learning are exempt from the seminar requirement.
Ph.D. students are not expected to register for the seminar course in their first two semesters, when most students take a full load of regular 3-credit courses. The 1-credit seminar course can accompany CIS 7979 (Advanced Research) in later semesters, adjusting the total credits to satisfy the required semester credit load.
The instructor for this course will make all decisions in selecting eligible seminars and setting the minimum number of attendances which will constitute a satisfactory grade. All approved seminars, department colloquium talks, and Ph.D. dissertation defenses are qualified. Other talks may also be included based on recommendations from faculty.
Qualifying Exam Area Survey Evaluation
The exam uses a survey covering the literature of an area in computing. This could be in the student’s dissertation area or a general area of computing. The student, advisor and the student’s Ph.D. committee members determine the set of papers. The external Ph.D. committee member is not required to participate in this process. The student should be aware that merely summarizing a set of papers is not enough to count as a Ph.D. survey. Rather, the write-up should include clear identification of the main research problems in the field and the main suggested solutions (with their advantages and disadvantages). In the process, the student needs to also compare/contrast his/her survey with existing surveys in the field (if such surveys exist in a similar format).
- The student will be assigned a list of papers and topics for the area survey paper under the direction of the student’s advisor. The advisor may construct the list or may require the student to propose the list.
- The number of papers can vary depending on the student’s research area.
- The student will write an original area survey paper under the direction of their advisor.
- The advisor cannot add text. The advisor can only recommend modifications/edits.
- The survey should be prepared in IEEE Journal format.
- The suggested length of the paper, not including references, is 15 to 20 pages. The decision as to appropriate length is left up to each committee.
- Unless direct quotations of cited sources are used and properly attributed, the entire paper must be in the student’s own words. Plagiarism will be grounds for dismissal from the Ph.D. program.
- Submission of materials: The following materials must be submitted to the CISE committee members for review/evaluation:
- Area survey paper
- Student’s CV.
- Student’s Academic Transcripts
- Evaluation Process
- The Supervisory Committee Chair will also serve as the student’s qualifying exam chair.
- The committee has 2 weeks to make a decision to Pass, Fail or Conditional Pass the student using the area survey, CV and transcripts.
- The committee will send questions and/or comments back to the student via email at or before the end of the 2 week period.
- The student has 1 week to respond to the questions. This is the rebuttal period.
- If the student receives a conditional-pass, the student will have 2 weeks to address the committee’s requests and resubmit the revised paper. The committee then has two weeks to review the revised paper and reach a pass/fail decision. Only one round of conditional-pass is permitted. If the committee does not feel that the student’s paper is passing after one round of revisions then the student must submit the written examination package in a subsequent semester with a substantially revised paper.
- A majority of committee members (two out of three) must agree to pass in order to pass the student.
- The comments and the grades given by the committee members will be anonymous: The student can see the overall grade and individual comments. The student, however, cannot see individual pass/fail grades or the mapping of the questions to the specific committee members.
- The student has two attempts to pass the qualifying exam:
- After two failures, the student will be dismissed from the Ph.D. program.
- The student can appeal dismissal in the event of a second failure through the Graduate Affairs Committee.
Admission to Candidacy
A student may apply for advancement to Ph.D. candidacy by scheduling an oral examination after having passed the Written Qualifying Examination. The decision to advance a student to Ph.D. candidacy is made by the student’s Supervisory Committee. This decision is based on the following:
- Performance in coursework
- The opinion of the Supervisory Committee concerning the overall fitness for candidacy
- An approved Ph.D. dissertation topic
The purpose of the Ph.D. Candidacy Examination is to certify the scope and validity of the student’s proposed research, and the student’s ability to perform the work. A document including a concise introduction to the area of research, relevant work by others, preliminary results by the student, an outline of proposed work, and a bibliography must be submitted to the committee at least two weeks prior to the examination. The student will receive a grade of pass or fail. A failing mark will require another examination when the student is better prepared, at least one semester after the first attempt. A passing mark will often be accompanied by useful comments (to be made in writing by the student’s committee chairman) so the student can better refine future efforts and goals.
After passing the Ph.D. Candidacy Examination, the student is admitted to candidacy. The student may register for Research for Doctoral Dissertation (CIS 7980) only after admission to candidacy. Prior to passing the Ph.D. Candidacy Examination, research must be conducted under the Advanced Research course (CIS 7979).
Ph.D. Students Earning a Master’s Degree
Ph.D. students may apply for a Master’s degree after advancing to Ph.D. candidacy, assuming completion of all Master’s degree requirements and continued pursuit of the Ph.D. degree in the CISE Department.
Performance Evaluation and Termination of Ph.D. Students
All Ph.D. students must make proper progress toward the Ph.D. degree. This includes maintaining a good GPA, passing the Ph.D. qualifying exam within the allowable time limit, advancing to candidacy, and defending the Ph.D. thesis promptly. Ph.D. students are evaluated annually by the Graduate Affairs Committee in conjunction with students’ Supervisory Committees. The completed evaluation is sent to the student and the Supervisory Committee chair. Students who repeatedly fail to make proper progress may be terminated from the Ph.D. program. Students already having advanced to Ph.D. candidacy status may be terminated by a vote of the faculty. Such a decision will also be based on the student’s annual evaluations and a recommendation of the student’s Supervisory Committee.
The Graduate School requires all Ph.D. candidates to be able to use the English language correctly and effectively. All Ph.D. students must be appointed as a Teaching TA for at least one semester. This requirement directly addresses the need for candidates to demonstrate oral and written communication skills. After passing the Ph.D. written qualifying exam, students who have not served as a Teaching TA must serve as a Teaching TA in the following semester. With approval from the Graduate Affairs Committee, students can defer the Teaching TA service for one semester. The Teaching TA requirement emphasizes verbal communication skills. Florida law requires students to attain a certain score in the SPEAK test in order to serve as a Teaching TA. Off-campus (distance learning) Ph.D. students are exempt from the Teaching TA requirement
Ph.D. Final Examination
All Ph.D. students are required to complete and defend a dissertation of publishable quality. This must be an independent investigation, including a basic research component that constitutes an original contribution to the engineering aspects of Computer and Information Science and Engineering. Projects that solely demonstrate an application of computer technology to a new problem area will not be acceptable. The format of the dissertation must conform to the requirements of the Graduate School. To facilitate this, the Graduate School Editorial Office provides the Guide for Preparing Theses and Dissertations and various seminars. The dissertation must be submitted to the Graduate School in electronic form.
The defense is the final examination in which the student defends his/her research. It must occur after the dissertation has been submitted to the Graduate School and all other prescribed work is done, but no more than six months before the conferring of the degree. The student must be registered for at least three hours (two hours in summer term) of CIS 7980 during the term in which the final examination is given and the term in which the degree is conferred.
The dissertation title, along with an abstract, should be posted on electronic and standard bulletin boards at least two weeks in advance so that interested students and faculty may attend. A general-audience abstract must be submitted along with the announcement to the CISE Student Services Center for posting. The dissertation must be submitted to all Supervisory Committee members at least two weeks in advance of the defense.
The defense consists of two parts: an open part and a closed part. During the open part, the student gives a one-hour presentation on the dissertation work. During this presentation, members of the audience may ask questions. Then the student’s Supervisory Committee chairperson will ask the audience to leave the room to begin the closed section of the defense. The student’s Supervisory Committee members and other faculty may ask the student more detailed questions during the closed section. The student will then leave the room while the Supervisory Committee prepares its decision. The defense may be attempted at most two times.
Time Limitation – All work for the doctorate must be completed within five years after the Qualifying Examination, or the examination must be repeated and passed.
Checklist for Ph.D. Degree
- Apply for credit transfer up to 30 hours from a prior master degree in computer science or computer engineering from an accredited institution.
- Apply for credit transfer for up to 15 credits beyond the master’s degree earned from a computer science doctoral program at other accredited institutions.
- Apply for equivalency for any core course to satisfy the core-course requirement.
- Select Supervisory Committee Chair and form the Supervisory Committee before the end of the semester.
Third and Fourth Semesters
- Prepare for and take the Ph.D. written Qualifying Exam. Students can take the first attempt after satisfying the core GPA requirements.
- Register for the grad seminar course (one credit for each of three semesters).
- After passing the written portion of the qualifying exam, discuss with Supervisory Committee Chair and notify Student Services of when to serve the one-semester Teaching-TA requirement.
Semester for Admission to Candidacy
- Discuss with Supervisory Committee Chair the plan to take the candidacy exams; inform the committee and set up the oral exam date.
- Inform Student Services of the planned date of the exam.
- Prepare the dissertation proposal and deliver to the committee 2 weeks before the exam.
- After admittance to candidacy, apply for the master’s degree (for those without a prior master’s degree who have satisfied all master’s requirements).
Semester Before Graduation
- Discuss your plan for graduation with the Supervisory Committee Chair.
- Check with Student Services to see if all graduation requirements have been satisfied.
Semester of Graduation
- Submit degree application online via Student Self Service.
- Complete departmental exit interview process (watch for applicable emailed notifications).
- Be registered for at least the minimum number of credits required for completion of the degree.
For Dissertation Defense
- Schedule a dissertation defense with the supervisory committee.
- Inform Student Services of scheduled plans and reserve a room for the defense.
- At least a week before the defense, provide each member of the supervisory committee an advance copy of your dissertation.
- Ask your supervisory chair to pick up your file at Student Services on the day of your defense.
- After defending, verify with your supervisory chair that all final exam forms have been correctly signed.
- Submit all dissertation forms/copies to the Graduate School by published deadlines.
For additional information contact a CISE Academic Advisor or visit the CISE Student Services Center (E405 CSE Building).
Ph.D. Minor General Requirements
To obtain a Ph.D. minor, a non-CISE student pursuing a Ph.D. degree from another department must:
- Take four graduate courses in the CISE department with a grade of B or better in each.
- Pass one area qualifying exam.
- Have a CISE graduate faculty member serve as a minor representative on the Ph.D. committee of the major department.