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| If you plan to graduate, then you must apply at the beginning of the term you plan to graduate by the deadline date. You may come by the Student Services Center, 405 CSE and pick up the form or go to the Registrar’s Office, 222 Criser, and fill out the form or you may go to here and download the form and fill it out. Then you will need to submit the form to the Registrar’s Office, 222 Criser. No one is added after the deadline date. If you need to be added, then you will need to see John Bowers. If you later decide you will not graduate, then go back to the Registrar’s Office, 222 Criser, and ask to remove your name off the degree list. You will need to apply again to be able to graduate. After you have seen the Registrar’s Office about having your name removed from the list, send e-mail to John Bowers telling him that you have done this.
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| All grades of “I” (incomplete), “N” (no grade submitted by instructor), and “J” (incomplete research grade) must be changed by the end of the previous term you plan to graduate. Having a grade change submitted in the term you plan to graduate usually means that you will not graduate that term. No graduate student will receive a degree with these grades on their transcript. It is Graduate School policy and cannot be petitioned.
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| All students must be appropriately registered in their final term. Spring and Fall terms the minimum registration is three hours of graduate level coursework, and Summer, it is two hours of graduate level coursework. Again this is Graduate School policy and cannot be petitioned. If you are a Masters student doing a thesis you must be registered in Masters Research (CIS 6971) in your final term (Graduate School policy). If you are a Doctoral student, you must be registered for Doctoral Research (CIS 7980) in your final term (Graduate School policy). Nonthesis students must be registered appropriately.
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| All deadlines from the Graduate School can be found here . Please remember if you miss a deadline, you will not be graduating that term. Complete what has to be done well before any deadline in case there is a problem
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| If you are a Masters thesis or Doctoral student, you must attend the ETD (Electronic Thesis and Dissertation submission) sessions that are held each term. Visit here for more information.
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- NONTHESIS STUDENTS
To do your Exit Interview and Oral Exam, you will need to come by Student Services Center, 405 CSE, and ask to do the Exit Interview and Oral Exam. You will be given paperwork that must be submitted back to the Student Services Center, 405 CSE, before you can proceed with the Exit Interview process. Once you have completed the Exit Interview paperwork, you will then submit it to the Student Services Center, 405 CSE, and set up a date and time for the interview. The Final Exam form will then be sent to the college and from there, onto the Graduate School. Please realize that it can take a week for it to reach them by campus mail. So do not wait until the week the Final Exam deadline date is to do your Exit Interview. If you wait, you may not graduate that term.
- THESIS STUDENTS
You will need to come by the Student Services Center, 405 CSE, and pick up the Announcement of Examination form. Once your committee members have agreed on a date and time, then you will need to check with 301 CSE about a room. Once you have all that information, fill out the Announcement of Examination form and return it to the Student Services Center, 405 CSE, with your General Audience Abstract. Please realize that the Announcement of Examination form must be posted for 10 business days before your defense. So you will need to submit the form to the Student Services Center, 405 CSE, almost three weeks before your defense. Also you will need to give your committee members a copy of your thesis two weeks before your defense date. Once you have successfully defended your thesis, then you will need to bring a copy of your thesis along with a copy of the Signature Page (do not need signatures on it), to start the Exit Interview process to the Student Services Center, 405 CSE. If you do not turn in a copy of the thesis, then you cannot do the Exit Interview and the Final Exam form will not be sent to the college and then onto the Graduate School. Please realize that you have a deadline by which it must be at the Graduate School. Look at Critical Dates. (There will also be copies in the Student Services Center, 405 CSE.) Look at item #3 under the heading “Master’s thesis first submission”. Defend well in advance of that date. Realize that it can take up to a week for the Final Exam form to arrive at the Graduate School.
After the Editorial Office has sent you an e-mail telling you that all corrections have been made to your thesis, you then will need to submit a final version (plain paper) of your thesis to the Student Services Center, 405 CSE, to graduate. If you do not, then you do not graduate.
- DOCTORAL STUDENTS
You have a first submission deadline that is listed in Critical Dates. It is under the heading, Doctoral dissertation first submission. If you do not meet that deadline you will not graduate that term.
You will need to come by the Student Services Center, 405 CSE, and pick up the Announcement of Examination form. Once your committee members have agreed on a date and time, then you will need to check with 301 CSE about a room. Once you have all that information, fill out the Announcement of Examination form and return it to the Student Services Center, 405 CSE, with your General Audience Abstract. Please realize that the Announcement of Examination form must be posted for 10 business days before your defense. So you will need to submit the form to the Student Services Center, 405 CSE almost three weeks before your defense. Also you will need to give the members of your committee a copy of your dissertation two weeks before your defense.
Once you have successfully defended your dissertation, then you will need to bring a copy of your dissertation (plain paper) along with a copy of the Signature Page (do not need signatures on it) to the Student Services Center, 405 CSE, to start the Exit Interview process. If you do not turn in a copy of dissertation, then you cannot do the Exit Interview and the Final Exam form will not be sent to the college and then onto the Graduate School. Please realize that you have a deadline by which it must be at the Graduate School. Look at Critical Dates. (There will also be copies in the Student Services Center, 405 CSE.) Look at Paper final submission and Final submission of all items to Editorial Office. Defend well in advance of that date. Realize that it can take up to a week for the Final Exam form to arrive at the Graduate School.
After the Editorial Office has sent you an e-mail telling you that all corrections have been made to your dissertation, you then will need to submit a final version (plain paper) of your dissertation to the Student Services Center, 405 CSE, to graduate. If you do not, then you do not graduate.
You also will have to submit proof of submission of some portion of your doctoral research for journal publication, or article, or paper.
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| Sometimes it happens that a member cannot attend your defense. You may have a substitute member (must have Graduate Faculty Status) attend the defense in their place. You will need to inform the Student Services Center, 405 CSE, immediately once you know who will be substituting. The Chair, Co-Chair and External Member must be at your defense. They cannot be substituted or teleconferenced but must be at your defense in person. This is Graduate School policy. The substitute member can sign the Final Exam form but the Signature Page must be signed by all members of your committee and the substitute member does not sign it.
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| If there is a change in time, place, or date of your defense, you must let us know immediately in the Student Services Center, 405 CSE. |
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| Attend other defenses so that you have an idea of how a defense is held. Also practice with friends so that you do feel comfortable with being in front of a group of people. |
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| If you are a Masters student and wish to continue for a PhD, then you will need to have the Chair of your committee and one other Graduate Faculty member in the department, send recommendations by e-mail to John Bowers It is also suggested that you submit a Statement of Purpose if your wish. Once John Bowers has this information, your file will go to our committee and a decision will be made and a letter sent to you telling you the decision. |
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| If you are an UF EDGE student, then call us at 352-392-1090 before the term you plan to graduate so that we can help you with the forms. |
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